Electrical Checklist For Event Organisers

British Superbike Championships

Your responsibilities as event organisers

Event organisers, contractors and others using electrical equipment must do all within their power to ensure that electrical installations and equipment at an event are properly selected, installed and maintained so as not to cause death or injury.

Things to consider when planning and managing temporary electrical installations

On site:

  • Layout
  • Power requirements
  • Details of and access to any mains (utility) power supply
  • Locations of any buried cables
  • Locations of any overhead power lines
  • Environmental conditions
  • Electrical environment
  • Emergency power

At the event

  • Timetable of power requirements
  • Earthing
  • Use of Generators
  • Routing of temporary overhead or underground cables
  • Mains isolators controlling the electrical supplies to the stage lighting, sound, special effects, emergency lighting and lifting equipment
  • Special power supplies for some equipment such as hoists and portable tools
  • Electrical requirements for emergency lighting and exit signs
  • Power supplies for catering equipment, first aid points, CCTV cameras etc
  • Power supplies for heating or air conditioning
  • Control and restriction of access to electrical installations by unauthorised personnel
  • Use of renewable power sources such as solar cells or wind power and associated equipment such as inverters
  • Use of battery charged equipment such as radio communication equipment

Temporary installation tips

Where possible, locate the main electrical intakes and/or generator enclosures where they are accessible for normal operations or emergencies, but segregated from public areas of the venue. Display danger warning signs around the enclosure.

To prevent danger, it is advised that electrical equipment is waterproof and resistant to atmospheric conditions. Locate all electrical equipment so that members of the public or unauthorised workers cannot touch it.

 Cabling Tips

Firstly, it is important that you select and rate all cables to meet electrical safety standards and ensure that they withstand any adverse weather conditions.

Route cables to minimise damage and tripping hazards, and in a position that allows them to be safely installed and removed. Take particular care to the position of the cable connections.

It is advised that cable ramps are used to protect cables running over-ground across route ways to help avoid them becoming tripping hazards.

Running cables alongside existing or temporary fence lines is advisable and it is important to segregate vehicle traffic and cable routes where possible. If this can’t be achieved, you can route the cable by a cable bridge or a supporting catenary.

If the cable is to be routed using a cable bridge or catenary, a height of no less than 5.8m is advisable to make sure that most vehicles can pass beneath it. Advisory notices, warning of the location of the overhead cables, should be clearly displayed in both directions. Use fences to segregate roadways from overhead cables running parallel to the roadway to prevent inadvertent contact.

For more information send your requirements below and an  engineer will contact you to discuss in further detail.

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